Submit Event Request
Please use the form below to request administrative and communications support for regional events and programs.
Please note the following steps which help explain this process:
Step 1 – All regional events planned by regional staff, commissions, ministries, or other volunteers must be submitted 4-6 months in advance by filling out form at “Submit Event Request.”
Step 2 – Generally, within 72 hours of form submission, the regional administrative assistant will clear the date request with regional leadership, add it to the regional calendar, and send a confirmation email to the person making the request and also copy the regional communications coordinator. If for some reason the date is unavailable, the person making the request will be notified by the administrative assistant and other dates recommended.
Step 3 – The administrative assistant will follow up with the person making the request to get additional information needed to create registration form. All registration forms will be created using Regional office software, which link to the Regional accounting system. Registration forms should be reviewed prior to publishing by person/ministry making the request. A two-week lead time from time of form submission is needed to create registration forms. A sample registration form can be viewed here.
Step 4 – The media communications coordinator will create marketing content based on information provided on the form submitted, as well as any additional information requested. This will usually include a webpage, scheduled emails through Constant Contact, regional newsletter, promo graphics, and social media. Core marketing content should be reviewed prior to publishing by person/ministry making the request. Depending on event/project, a three- to four-week lead time from time of form submission is needed to create marketing materials and begin promotion.